Senior Administrative Coordinator

Madison College is hiring a Senior Administrative Coordinator to serve as a lead in the School of Academic Advancement, coordinating and performing the office management, administrative and student support duties. This position works as part of a team of administrative and student support staff, providing services to faculty, staff and students. The primary role of the position is to provide administrative support to the Dean, including calendar scheduling, setting agendas and taking minutes, creating presentations, and communicating with faculty and staff. This position provides critical, confidential, and professional administrative support including, but not limited to, coordinating and scheduling meetings; coordinating and monitoring purchase orders, faculty professional development and P-Card purchases; training office staff on department and College processes; communicating information to the College community; and performing all routine office tasks. This position serves as the lead for part-time, casual, and student positions within the office, and performs work onsite at our beautiful Goodman South campus.

This is a full-time, 52-weeks per year, hourly position. Ideal working hours are 9am-5:30 pm, M-Thursday, and Friday 8am-4:30pm. Some flexibility to these hours, with supervisor approval.

Madison College’s dedication to promoting equity, inclusion, and diversity is reflected in our Mission, Vision, and Values.

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

This position will be open until filled, with a first consideration date of July 14, 2024, at 11:59 pm. See official posting for application instructions.

Essential Responsibilities:

• Performs purchasing functions.
• Coordinate faculty professional development funds.
• Leads administrative support and office management duties for the School of Academic Advancement office.
• Provides support for meetings, including scheduling, reserving rooms, taking and distributing meeting minutes, setting agendas, preparing information packets, coordinating guest speakers, leading meetings as needed.
• Prepares department communication.
• Maintains Social media to promote updates, resources and events happening at the School. Serves as stakeholder for the school current/prospective website.
• Assist with the front-desk office of the School of Academic Advancement by answering calls, assisting walk-in customers, monitoring multiple email inboxes, and responding to questions and requests from students, staff, and the general public.

Knowledge, Skills & Abilities:

• Skill in communicating effectively and professionally, both orally and in writing.
• Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
• Demonstrated knowledge of modern office practices and procedures, grammar, spelling, punctuation, modern English usage, and proofreading.
• Demonstrated skill at an advanced level using Microsoft Office and other applications, including Word, Excel, PowerPoint, Access, Drupal (web content software), Adobe Acrobat, Blackboard, and Workday.
• Skill in dealing tactfully and courteously with staff and the public and in establishing and maintaining effective working relationships.
• Ability to work independently, utilize effective organizational and time management practices, and make decisions with minimal direction.
• Ability to work with detailed information, assemble and organize data, and prepare reports.

Minimum Requirements:

• Associate Degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
• Three (3) years of work experience directly related to the skills required for successfully performing the duties of this position.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.