Executive Assistant

Job Title: Executive Assistant

Department: Old Republic Inland Marine

Supervisor: ORIM President / Head of ORIM Operations

Schedule: Remote, Hybrid workers in Chicago preferred

About Old Republic:

Old Republic International Corporation traces its beginnings back to 1923. Old Republic is one of America’s 50 largest shareholder-owned insurance businesses and currently ranks among the Fortune 500 list of the Nation’s biggest companies. Old Republic is primarily a commercial lines underwriter serving the insurance needs of a large number of organizations, including many of America’s leading industrial and financial services institutions.

Located on Michigan Avenue, in the heart of downtown Chicago (“The Loop”), the Old Republic Building (Headquarters) is close to several public transportation lines and parking locations.

Old Republic Inland Marine (ORIM) is a specialist underwriting company providing world-class products and services for a wide range of inland marine classes.

Your Responsibilities:

• Generate correspondence, word processing/typing of letters, memos, forms.
• Provide project support for Old Republic Inland Marine executives by preparing and editing reports and presentations via PowerPoint, Word, Adobe, and Excel.
• Responsible for the coordination, production and distribution of meeting-related reports and supporting documents, including copying and binding.
• Assist ORIM Leadership in the management of inquiries from both internal and external sources.
• Schedule travel, process expense reports, and maintain executive calendars in Outlook.
• Plan and execute internal and external meetings/events. This includes selecting venues and hotels, preparing agendas, and make logistical and meal arrangements.
• Provide administrative support to include telephone coverage, copier projects, mail handling, supplies control, and necessary internal and external communication.

Experience/Required Skills:

• Minimum 5 plus years of administrative experience, including prior experience supporting VP-level and C-Suite executives.
• Bachelor’s Degree preferred and/or commensurate experience.
• Exceptional customer service skills; professional and friendly disposition
• Trustworthy and able to handle sensitive information and situations with utmost discretion.
• Highly organized and able to work efficiently on multiple projects to meet tight deadlines.
• Technology savvy with a proficiency with Outlook, Excel, Word, PowerPoint, and Concur/ travel and expense portals. Graphic design software experience is a plus, e.g. InDesign, Photoshop, Illustrator.
• Advanced writing and communication skills on multiple platforms.
• Experience with onsite and/or off-site event planning and meeting management.
• Experience in preparing agendas, memos and meeting summaries.
• Excellent organizational skills and the ability to prioritize workload; strong focus on accuracy, attention to detail, and consistency.
• Ability to be flexible in setting priorities and responding to daily workload changes.
• Must be a self-starter who completes work in a thorough manner, works independently with minimal supervision and guidance.
• Demonstrates initiative for additional projects and tasks that are identified by management.
• Excellent written and oral communication skills, including ability to interact with people at all levels within and outside of the organization.

Old Republic International “ORI” is an Equal Opportunity Employer. ORI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.