Executive Administrative Assistant

Recludix Pharma is a venture capital-funded biotechnology company located in San Diego, California and Cambridge, Massachusetts.We are engaged in small molecule drug discovery for the treatment of targeted patient populations in autoimmune disease and oncology. Recludix Pharma is looking for experienced candidates who desire to work in a dynamic early-stage startup environment as a member of our San Diego team.

Job Summary:

We are seeking an Executive/Administrative Assistant to perform a variety of administrative tasks and support our team and our executive-level managers while we scale and grow our business. To be successful in this role, you should be well-organized, have great time management skills and be a strong team player. This is a unique opportunity to join a growing, dynamic team.

Responsibilities:

Executive Administration:

• Manages and maintains schedules by planning and scheduling meetings, conferences, teleconferences
• Optimizes schedule for the maximum efficiency, prioritizes appointments and proactively resolves schedule conflicts
• Coordinates travel arrangements for senior management
• Completes expense claims and corporate credit card reconciliation on behalf of senior team members
• Organizes and coordinates events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocations
• Supports HR function and assists with prospective candidates, including interview scheduling, travel and other logistics, and the onboarding of new hires
• Assists members of the team with ad-hoc tasks and general administrative duties
• Exercises considerable judgement when answering inquiries, conveying information, solving problems and directing people to the proper person or department for resolution of issues

Office Administration:

• Helps maintain shared office spaces (ex. meeting rooms) in a clean and professional state
• Supports the execution of local employee events
• Provides coordination and administrative support for ad hoc projects as requested
• Monitors, tracks and orders office supplies, stationery and lunchroom consumables

Qualifications:

• 5+ years in an Administrative Assistant role or equivalent work experience, preferably for senior-level management and/or large department
• Associate’s degree or equivalent combination of education and experience
• Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials.
• Strong proficiency with and in-depth knowledge of Adobe and MS Office, including Outlook, Excel, Word, and PowerPoint.
• Experience in working with senior level executives within and outside the company, as well as experience with vendors and other visitors.
• Proven successful experience booking complex domestic and international travel.
• Strong written, verbal, and interpersonal communication skills.
• Experience with calendar management, project meeting and event planning and execution, travel, and expense report administration.
• Ability to anticipate, identify, and resolve problems in a timely manner.
• Full-time on-site role in San Diego, CA
• Experience working within the Pharma, biotechnology or life sciences sector desired

Further Information:

Salary Range: $100,000 – $125,000

In addition to a competitive compensation package with stock options, Recludix Pharma also offers a comprehensive benefits package for our employees and their families, which includes medical, dental, vision, life insurance, disability insurance and a 401(k) plan + company match.

Recludix Pharma is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.Recludix Pharma is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at resumes@recludix.com.

To be considered as an applicant, please submit your resume/CV referencing the specific position of interest and position code to resumes@recludix.com. Applicants whose qualifications and experience most closely match the requirements of the position will be reviewed. Candidates will only be contacted for evaluative discussions.