Associate Director, Events

Associate Director, Events

The Associate Director, Events will lead and oversee event sales and operations for major client events as well as select internal events for the Academy of Motion Picture Arts and Sciences, the Academy Museum of Motion Pictures, and the Academy Foundation.

This role requires a highly creative, entrepreneurial, and strategic leader with a deep understanding of all aspects of production related to live events and conferences. This position will be involved with all aspects of event sales and production from ideation through execution including business development, budget management, logistics, sponsorship activation, and client servicing. Reporting to the VP of Events, the individual will also serve as a key participant in departmental planning and budgeting. Knowledge and passion for film, entertainment, media, as well as the technology and marketing tools to deliver successful events are essential.

Duties and Responsibilities:

• Lead business development and sales efforts for private events and filming; draft and administer event agreements and proposals.
• Collaborate with the Corporate Partnerships team and key external partners on strategic planning including conferences, tourism-related events, and other visiting groups.
• Attend industry events and conferences for cultivation of sales leads and contacts; represent the department and internal Academy meetings/functions as well as external meetings with Wolfgang Puck Catering and other partners.
• Coordinate and evaluate theater and technical requirements with AV, Projection Engineering, and Theater Management for theater events.
• Lead client and vendor site visits—speaking to capacities, logistics, pricing, recommended layouts, and technical capabilities.
• Work with Event Managers and operating teams on requirements, layouts, and staffing for each event.
• Report on financials and other key metrics; support finance and accounting tasks including revenue projections and monthly audits.
• Update sales collateral and technical decks on a regular basis.
• Write schedules and timelines for internal events as needed.

Qualifications and Requirements:

• A bachelor’s degree or event/hospitality/production professional certification. An equivalent combination of education and experience will be considered in lieu of a bachelor's degree or professional certification.
• Valid California Driver License, reliable vehicle, and personal auto insurance.
• 12+ years of experience in events, sales, and/or hospitality; supervisory experience a plus.
• Familiarity with local markets.
• Strong knowledge of food and beverage operations.
• Familiarity with theater events and technical requirements.
• Eye for design and aesthetics as well as opportunities for enhancements
• Experience training, developing, and/or mentoring team members.
• Friendly, collaborative, and solutions-oriented attitude.
• Proficiency in Microsoft Office Suite (Excel, Outlook), Airtable, and/or Google Workspace for project management, budgets, and schedules.
• Knowledge of Salesforce or other CRM software preferred.
• Familiarity with layout, seating, and guest registration software (e.g. Social Tables, Cvent, Zkipster, Event Farm).
• Availability/flexibility to work evenings, weekends, and holidays as scheduled.

Physical Requirements:

• Working on site required during events (including install and strike) and site inspections (as scheduled).

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

The expected base salary for this role is $85,000. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Our Benefits:

• Comprehensive medical, dental, and vision.
• PTO and sick time
• 401(k) retirement plan
• Agile/hybrid workplace structure – flexibility to work from home outside of scheduled events, installs, strikes, and site tours.
• Organization will cover membership fees to approved industry organizations.

Academy Locations: Academy Museum of Motion Pictures (Los Angeles), Academy Headquarters (Beverly Hills), Pickford Center for Motion Picture Study (Hollywood), and the Margaret Herrick Library (Beverly Hills).