Mahler Private Staffing

Family Assistant Wanted in Westfield, NJ Our client is seeking a highly organized and experienced Family Assistant to provide elevated personal and family support to ensure the smooth operation of their Westfield, NJ residence. The principals travel frequently and require a self-starter. Responsibilities: · Provide high-level support managing personal and household tasks with discretion and efficiency. · Manage two Gmail accounts on behalf of the family; triage emails and ghost-write responses for the principals. Bring important information to their attention. · Oversee the household calendar, scheduling appointments, adding details for the children, link to apps for children’s sports. · Research, plan, and book family travel, seeking out interesting opportunities. · Digitally, track, organize, and manage household inventory. · Conduct research and manage special projects as requested. · Prepare/order light meals for the principals to allow them to focus on work. · Handle sensitive information and run confidential errands with the utmost care and discretion. · Maintain an awareness of the family’s obligations to anticipate needs. Qualifications: · Minimum of 5+ years of experience as a Family, Executive or Personal Assistant with experience supporting a high functioning executive or principal. · Exceptional organizational and tech skills, adept at managing multiple tasks and projects with competing priorities. · A self-starter who consistently executes at a high level. · Excellent email communication, consistently demonstrating polish and professionalism. · Strong problem-solving skills and highly adaptable. · Trustworthy, reliable, discreet, able pivot with ease. · Impeccable attention to detail. · Proficient in technology (MAC and Google Suites), including navigating apps and troubleshooting household systems/devices. · Bachelor’s Degree preferred. Schedule: Generally, Monday – Friday, 10:00 am to 6:00 pm or 7:00 pm, based on sports, schedules, etc.   Compensation: Hourly compensation of $45 to $55 per hour with a healthcare stipend and mileage reimbursement. To Apply: Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking a Housekeeper in SoHo, NY An executive with an apartment in SoHo would like to hire a professional Housekeeper with a minimum of three years of experience working for a private family. Responsibilities: · Perform the daily and specialty cleaning of the three-bedroom apartment. · Provide thoughtful care for the principals’ clothing and wardrobes including laundry, steaming, etc. · The housekeeper will also assist with provisioning the home, running errands and grocery shopping. · In addition, perform a once-a-week cleaning of an apartment on Park Avenue belonging to a family member. Qualifications: Must have prior experience working as a housekeeper in a fine home for a private employer with verifiable references and long-term intent. Schedule: Generally, Monday-Friday, 8:00 am to 4:00 pm or 9:00 am to 5:00 pm, with flexibility for an occasional evening or weekend. Flexible start date.   Compensation: Compensation of $40-50/hour offered, depending on experience plus benefits. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Manny Needed for a Teenage Boy in Beverly Hills, CA A busy executive who travels extensively needs assistance in the care of his teenage son. We are looking for a Manny to provide mentorship, structure, and day-to-day management for a smart 17-year-old boy who enjoys sports and gaming. This is a 1-year opportunity. If you are a dedicated, fit, and structured individual who can assist with homework, hold people accountable, and are able to motivate teenagers, we would like to meet with you!   Responsibilities: - Oversee daily activities and routines - Ensure teenager is prepared for the school day - Manage the apartment on a day-to-day basis (coordinate vendors, handle deliveries, etc.) - Maintain the household schedule, including after school activities and appointments - Perform basic cooking tasks, when necessary - Run errands, refuel cars, and handle airport runs   Compensation: - Competitive salary of $110K to $130K depending on experience - Benefits package including health, dental, vision, and more - Use of a car for work-related activities - Bonus opportunities based on performance - Housing available if needed To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Controller Wanted in Beverly Hills, CA Our client, a Beverly Hills based family, has created a new role to do hands-on accounting and oversee their personal outflows. This role will interface with their outside public accounting firm, their established out-of-state family office, and their operating company which is based in Beverly Hills. This is an in-office position and is based within the operating company’s location. The right person has a minimum of a bachelor’s degree in accounting (advanced degree a plus) and significant experience working with these types of families, has impeccable accounting skills, is highly organized, highly accurate, smart, has emotional intelligence and a polished executive skillset. Discretion and confidentiality are a must. The primary responsibilities include: · Establishing, monitoring and enforcing internal controls · Responsible for 360° accounts payable · Review of ongoing expenses and contracts using judgement with a focus on appropriate spending · Cash flow management, budgeting and forecasting · Review and manage household budgets · Reconciliation of bank accounts and petty cash · Implement cost saving measures where appropriate Normal business hours are 8:00 a.m. to 5:30 p.m., Monday through Friday. This position allows for flexibility in start and end time. They are open to a 4 or 5 day per week schedule and a schedule that is considerate of your commute. Our client is prepared to pay between $225,000 and $300,000 annually based on experience plus benefits.   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking a Part-Time Housekeeper in Elm Grove, WI An experienced housekeeper is needed to care for a lovely home for a busy, fun family in Elm Grove, WI. The ideal candidate will love to clean and be able to stay on top of daily tidying and laundry. Duties include the general and specialty cleaning, laundry, ironing, closet organization, and occasional meal prep. This is a part-time, Monday through Friday, 30-hour per week position with occasional additional hours if wanted. The daily schedule could be 8:00am to 2:00pm or 9:00am to 3:00pm. The family is also open to you establishing a schedule that works for your life! Compensation between $35 to $40 per hour is offered depending on qualifications and experience. Qualified candidates must enjoy working in a home with children and two adorable Goldendoodles. Immediate interviews and a flexible start date available. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

House Manager Wanted in Southampton, NY Our clients are looking to hire an experienced House Manager for their main residence in Southampton, NY with a start date of after Labor Day 2024. This will be a year-round, full-time position. The ideal candidate will have proven expertise in managing a small domestic team, coordinating vendors, and overseeing the daily operations of a fine home. We need a private service professional with exceptional interior/hospitality experience as well as a strong understanding of the care of a significant property. Responsibilities: The ideal candidate will be highly organized and have exceptional front-of-the-house skills and must be a team player with great communication skills. Additional experience that is a plus: high-end event experience, proficiency with household technology, and/or experience with systems and infrastructure maintenance for a waterfront property. Qualifications: General responsibilities will include managing the household staff, serving as the primary point of contact for the principals, overseeing and scheduling vendors, maintaining the property, and preparing the residence for the busy summer season. The House Manager will assist with household projects, maintaining inventories, and coordinating schedules. Schedule: Generally, the House Manager will work five days a week, including weekends in the summer season. The rest of the year is primarily a weekday schedule. Compensation: Excellent compensation of $140,000 - $175,000 per year depending on experience and qualifications, plus a full benefits package (health insurance, annual discretionary bonus, 401(k), PTO, paid holidays, etc.). To Apply: Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted. 

Personal Assistant Needed in Bel Air, CA An executive couple in Bel Air is seeking an experienced and sophisticated Personal Assistant with superior organizational skills and strong writing and grammar skills. This professional will provide extensive personal support, including calendar management and complex travel arrangements. The ideal candidate will have prior experience working in fine homes, have excellent social graces and possess strong administrative skills. Responsibilities: · Serve as the primary point of contact and right-hand to the principal, managing all personal and business-related matters with discretion and professionalism. · Complex calendar management, meeting coordination, scheduling, email, and phone correspondence. · Handle all communications, organize, prioritize, and appropriately handle documents, emails and sensitive, confidential information and ensure action/attention required is addressed. · Detailed and thorough travel coordination and itinerary planning for both domestic and international. · Schedule meetings based on a complex calendar(s). · Maintain an awareness of the executive's obligations to anticipate needs. · Personal Assistant responsibilities include booking reservations, coordinating personal travel, managing events, gift buying, etc. Qualifications: · Minimum of five years’ experience supporting a in demand executive. · Serve as gatekeeper to manage correspondence, screen telephone calls, and respond quickly and accurately to voicemail or email messages. · Arrange, confirm, reschedule, and follow up on personal and professional appointments. · Research, compile information, and prepare reports; summaries and reply to inquiries. · Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events. · Prepare correspondence; compose/respond to emails and invites. · Run errands, both business and personal. Schedule: Generally, Monday – Friday, with flexibility to work additional hours and weekend days as needed.   Compensation: Compensation of $150,000+ with excellent benefits offered. The principals are committed to offering competitive compensation for the right candidate. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

This is a great opportunity for the right candidate.

Opportunity for a Special Needs Private Educator in Palm Beach, FL An active family would like to hire an experienced and caring Special Needs Educator for their school-aged daughter with learning differences. They would like to find someone who is energetic, flexible, and able to travel with them. This person must be fluent in English, able to communicate clearly and effectively, and have the appropriate education and training to take an active part in the intellectual and physical development of their daughter. The right candidate will work in close partnership with the school, parents, and therapists. Responsibilities: · Actively communicate with the parents. · Facilitate communication with the school, doctors, and therapists. · Provide and reinforce research-based specialized instruction to address the learning goals and objectives defined by the child’s IEP and therapists. · Assess the child’s progress and work with the parents and teachers to determine when adjustments are necessary. · Help implement a structure to assist the child with homework. · Educate and develop the child’s natural aptitude; help develop skills that build independence. · Help reinforce manners, etiquette, responsibility, cooperation, and appropriate conduct. · Transport the child to and from activities/appointments when requested. · Able to travel with the child between her parents’ residences or on family trips to provide continuity of care. Qualifications: · Minimum of a B.A./B.S. in teaching from an accredited institution in the appropriate special education area. · Minimum of 7 years of experience either teaching in a school or working with private families. · Thorough knowledge of the principles and methodology of effective teaching of students with learning differences. · Natural love of and enthusiasm for children and education. · Exceptional references. · Upbeat, positive, and pleasant personality. · Courteous, discreet, honest, and responsible. · A team player, hardworking, and detail oriented with strong organizational skills. · A flexible attitude and be able to accommodate changes in a household routine. · Patient, tolerant, and understanding with children and able to work in coordination with busy, working parents, and uphold philosophies regarding childcare. Willing to accept instruction and follow through on parents’ preferences. Schedule: Generally, Monday through Friday, 10:00 am to 8:00 pm, with the flexibility to work additional hours and on the weekends as requested.   Compensation: A salary range of $140,000 - $160,000 offered, depending on experience, with an excellent benefits package. This can be live-in or live-out and a vehicle will be provided for use during work hours. To Apply: Please apply at www.mahlermatch.com for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.